Turn a team portrait project into finished profile updates
Your company has colleagues in several locations, new hires joining throughout the year and profile photos taken at different times. Organizing new portraits solves part of the problem. Employees also need to choose a photo they like, put it on LinkedIn and check who can see it.
HeadshotPro’s company headshot service helps organize that portrait project without bringing everyone to one studio. Linkwiz gives the team a wider profile review, individual next steps and a way to review changes afterward. Use them together when you want the finished images to become part of a stronger team presence.
| What your team needs | Linkwiz | HeadshotPro |
|---|---|---|
| Review employee profiles | See team findings, individual evidence and recommended next steps. | Prepare a coordinated portrait project for the relevant employees. |
| Create the portraits | Connect people with the profile guidance they need. | Generate headshots from uploaded photos using the styles your team approves. |
| Support the rollout | Discuss accessible report findings through connected AI assistants or Linkwiz in Slack. | Invite members, send reminders and follow their shoot status. |
| Deliver the files | Help employees understand their profile update. | Download individual photos or the team’s favorites in bulk. |
| Review what changed | Compare available profile scans and review updated findings. | Track portrait completion and organize future shoots or new hires. |
Start with the profile findings, then decide who needs a portrait
Create a Linkwiz company report with the employees you want to support. The Profile Photo finding shows whether each person’s photo is publicly visible. Open the individual evidence before deciding what help to offer.
A visibility finding may call for a settings change rather than a new shoot. Separately, ask employees whether their current portrait still represents them and whether they would welcome a new one. Build the HeadshotPro participant list around that conversation.
Is their profile picture visible publicly?
| Employee | Profile Photo |
|---|---|
 Belle BeaumontSales | Optimize |
 Arielle ReedMarketing | Good |
 Jasmine ValeCustomer success | Good |
 Peter PanleySales | Optimize |
Belle Beaumont · Individual report · Profile Photo · Optimize
Evidence: The public profile shows a placeholder instead of Belle’s portrait.
Recommended next step: Review the photo visibility setting with Belle. Make it public if she is comfortable being recognized outside her network.
Example · Use the Profile Photo finding to start the visibility conversation, then decide separately who wants a new portrait.
Example: Belle’s public profile shows a placeholder. Start by helping her review the photo audience. If she also wants a new portrait, include her in the team rollout. Arielle already has a publicly visible photo, but she can still join the portrait project if an updated image would be useful.
Use the team profile audit guide for the wider review and the profile picture guide for choosing a recognizable photo, its crop and audience.
Choose a shared look without taking away personal choice
HeadshotPro’s brand controls let admins choose the backdrops and outfits members can select. You can use approved combinations or set different options for different teams. Start with a small selection that fits the company and works well in LinkedIn’s circular crop.
Example: Walt could offer a neutral studio background and a simple office setting. Employees choose an appropriate portrait from the resulting set. The team looks connected, while each person remains recognizable and comfortable with the image.
Try the process with a small group before inviting everyone. Review the results at full size and as a small profile photo. Keep faces clear, lighting natural and the background quiet; a matching background is a choice for the company, rather than a requirement for a good LinkedIn photo.
Invite employees and make the next step easy
HeadshotPro’s team dashboard supports email invitations, a shareable invite link and managed uploads. Automatic reminders help people finish. Owners and admins manage the project, while members see their own photos.
Explain what you are offering before sending the invite: the company’s preferred styles, where the portraits may be used and who can help. Let employees supply their own input photos when practical. Agree the use of their photos with them before a managed upload.
The dashboard shows stages such as Invited, Joined and Finished. Use those to spot who needs help with the shoot. Download the team’s favorite portraits as a ZIP and export member statuses as a CSV when you need to hand the project over.
Let the employee choose the portrait they want to use
HeadshotPro generates a set of images from the uploaded photos. Review the options with the employee rather than treating every generated image as ready to publish. Choose one that looks like them today and stays clear in a small circle.
Check facial features, hair, glasses and expression against the input photos. If the result feels unfamiliar, try another image or a redo. A company can offer a consistent presentation while keeping the person’s approval central to the choice.
HeadshotPro’s Realism Guarantee has conditions: its self-refund terms require a request within 14 days of payment and no downloaded photos from the completed order. Read the terms before downloading if the set does not look right.
Share the final file and finish the LinkedIn update
Give each employee the selected image and a short link to the upload instructions. They make the change on their own LinkedIn profile and choose the audience for the photo. Check the circular thumbnail and public profile view after saving.
Keep a copy of the approved portrait in the company’s asset library if the employee has agreed to that use. The same image may also be useful for a team page, proposal or internal directory. Make the file easy to find for the people maintaining those materials.
HeadshotPro’s download status tells you that the portrait work is progressing. Follow the LinkedIn update as its own next step. Our team profile updates guide explains how to give employees practical support.
Use AI for employee support and integrations for delivery
Linkwiz’s AI and team-chat integrations let employees discuss accessible profile findings in ChatGPT, Claude, Codex or Linkwiz in Slack. That conversation can help someone understand a visibility finding and work through the profile update.
HeadshotPro’s integration tools serve a different part of the project. Its REST API can manage invitations and retrieve results; webhooks announce events such as finished photos, and its Zapier app can route those events to tools such as Slack or Google Drive.
Example: the team receives a notice when a portrait is ready, then the employee asks Linkwiz in Slack for help with their profile finding. Treat delivery automation and personal profile guidance as separate steps. This workflow does not imply a direct Linkwiz–HeadshotPro connection or an automatic LinkedIn photo upload.
Review profile progress and include new hires
After employees have made their updates, compare the available Linkwiz scans and review their individual findings. Read the evidence behind any remaining Optimize result, then follow up with the right help: the file, a crop instruction or a conversation about the photo audience.
The team profile progress guide explains that review over time. Keep it alongside HeadshotPro’s shoot completion list so you can see both the portrait project and the broader profile work.
HeadshotPro also supports scheduled renewals from 1 to 60 months and individual new shoots. Renewal uses elapsed time and invites the person to upload again. Include new hires in the same styles, and download any old images you want to keep before replacing a shoot.
Budget for the rollout and ongoing profile support
| Product or plan | Published starting point | What to plan for |
|---|---|---|
| Linkwiz Starter | $25/month; 25 profiles, 3 companies and 3 workspace users. | Profiles reviewed and people managing the team’s updates. |
| HeadshotPro Individual | One-time packages at $29, $39 and $59. | One person’s shoot; output and editing allowances vary by package. |
| HeadshotPro Team | Shoot credits with volume pricing; no subscription. | One credit per person’s full shoot, with team administration and delivery tools. |
| HeadshotPro Enterprise | Custom quote. | Volume, identity requirements, contracts and rollout support. |
Read the current Linkwiz plans and HeadshotPro pricing before purchasing. HeadshotPro says team credits do not expire, so a batch can support later hires. Confirm the required identity options and the quote for your team size.
Decide who owns the downloaded files and when they should be removed. Review HeadshotPro’s privacy terms and the account’s retention settings before inviting the team.
Start a reportAbout this guide
Evidence reviewed 12 October 2026. Official HeadshotPro product, pricing and policy pages are linked beside the relevant claims. This is a documentation review, rather than a paid account test or a measurement of portrait quality. The proposed shared workflow is an editorial recommendation.
Official pages differ on volume discount thresholds, turnaround and the retention of generated results. This guide avoids a fixed team discount or delivery-time promise; confirm the current quote and retention arrangement before a rollout. Individual prices are the US-dollar amounts displayed in the reviewed pricing page.
Explore more tools to use with Linkwiz, the profile optimization tools library, or Linkwiz + Canva for company covers and reusable designs.